International CardioOncology Society, North America

Timeline for Applications

January 31

circulate call for applications to host GCOS
March 31

Site application deadline for following year (i.e March 2020 for hosting 2021)
April 30

Site selection made by GCOS Advisory Committee (announced at GOCS meeting that year)

Timeline for Host Country

May 15

Local steering committee organized (including 2 members of the GCOS Advisory Committee)
May-June

1st meeting of steering committee, begin outlining program
August-September

2nd meeting of steering committee, first draft of program
October

3rd meeting of steering committee to finalize draft of program (should be 90% complete by October 31 of year prior to event)
October 31

Begin process of approaching industry sponsors with draft agenda.
September

1 year before event venue BOOKED (and announced at GCOS for following year)
December 31

invitations to speakers issued

THE INTERNATIONAL CARDIO-ONCOLOGY SOCIETY (ICOS)

Cardio-Oncology

GCOS Site Selection Application Form

Contact Information: (Please provide TWO contacts)

Contact Details:- 1

Contact Details:- 2

Hotel/Conference center:

Does this venue have capacity for a minimum of 500 participants?
YesNo

Are there sufficient breakout rooms (reception areas, posters, breakout meetings, etc.)?
YesNo

Have you estimated the total cost for the conference (including but not limited to speaker travel and lodging, venue, AV, food, faculty dinner, IT and support personnel, printing, signage, misc) and do you have a plan/projected resources to finance and financial backup for shortfall?

Do you or the venue have a dedicated support person(s) to handle details?

Have you hosted large events in the past?

What is the process of entry into the proposed country? Are visas required and/or easily obtained?

Timeframe & other considerations:

what year(s) are you applying to host?

Application are due March 31 one year prior to desired of hosting; i.e. Applications for 2022 are due by March 31 2021.

What date range during the year are you considering? (Typically we have held this conference the end of September or early October but local conditions; holidays, weather and travel rates should be considered)

Who will provide local leadership for hosting this event?

What support is there in your region from the cardio oncology or related communities?

What other cardio oncology meetings, conferences or events have taken place in your region?

Do you have any financial support already promised or relations with local industry for potential support?

Please discuss any additional factors that you believe would make this a good location for this conference:

GCOS Site Selection Application Form

Timeline for Applications

circulate call for applications to host GCOS

Site application deadline for following year (i.e March 2020 for hosting 2021)

Site selection made by GCOS Advisory Committee (announced at GOCS meeting that year)

Timeline for Host Country

Local steering committee organized (including 2 members of the GCOS Advisory Committee)

1st meeting of steering committee, begin outlining program

2nd meeting of steering committee, first draft of program

3rd meeting of steering committee to finalize draft of program (should be 90% complete by October 31 of year prior to event)

Begin process of approaching industry sponsors with draft agenda.

1 year before event venue BOOKED (and announced at GCOS for following year)

invitations to speakers issued

THE INTERNATIONAL CARDIO-ONCOLOGY SOCIETY (ICOS)

Cardio-Oncology

GCOS Site Selection Application Form

Contact Information: (Please provide TWO contacts)

Contact Details:- 1

Contact Details:- 2

what year(s) are you applying to host?

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